Office Manager

We are seeking an organised, proactive Office Manager to oversee daily administrative operations and handle basic accounting and payroll tasks. This role ensures efficient office workflow, accurate financial recordkeeping, timely payroll processing, and strong support for staff and management.

The position requires a professional, detail-oriented and adaptable individual who can confidently manage competing priorities, maintain confidentiality, and contribute positively to a collaborative consultancy environment.

The successful candidate will play a key role in supporting internal operations, staff coordination, client service, and financial administration across the business.

Key Responsibilities

• Office operations
  • Supporting Managing Director, Technical Director, and Operations Director through effective communication, document management, when onsite or offsite.
  • Maintain organised filing systems (paper and digital) and ensure data integrity and confidentiality.
  • Coordinate meetings, travel arrangements, and event logistics as needed.
  • Support HR administration (new hire onboarding, offboarding, leave tracking, and staff communications).
  • Coordinate internal/ external marketing activities and events
  • Executive and diary support to Directors
  • Coordination of meetings, travel and company administration
  • Liaise with external IT provider

• Basic accounting and finance
  • Compile, enter, and reconcile daily financial transactions in the company’s accounting system (e.g., Xero).
  • Manage accounts payable: vendor invoicing, code and approve bills, process payments, and maintain vendor records.
  • Manage accounts receivable: issue invoices, monitor outstanding payments, and follow up on overdue accounts.
  • Perform bank reconciliations and assist with month-end close activities.
  • Support petty cash management and expense reimbursement processing.
  • Assist with basic financial reporting (cash flow, A/P aging, A/R aging) as needed.
  • Help maintain fixed asset records and depreciation schedules if applicable.
• Payroll duties
  • Process payroll for employees on a monthly schedule, ensuring accuracy in hours, overtime, rates, deductions, and benefits.
  • Ensure compliance with tax withholding, benefits deductions, and statutory requirements; submit payroll tax filings and reports as required.
  • Maintain payroll records, conformance with confidentiality and data protection standards.
  • Coordinate with external HR to resolve payroll issues and respond to employee payroll queries.
  • Assist with year-end tasks and annual payroll reconciliations.
• Compliance and risk management
  • Ensure compliance with relevant laws and regulations (labour, tax, privacy, health and safety).
  • Maintain internal controls for cash handling, invoicing, and expense approvals.
  • Support internal and external audits with requested documentation.
• Reporting and communication
  • Prepare regular office administration reports and financial summaries for management.
  • Coordinate with departments to streamline processes and improve efficiency.
  • Maintain clear and proactive communication with staff, vendors, and service providers.

Qualifications and Skills

• Bachelor’s degree in business administration, Accounting, or related field preferred; or equivalent work experience.
• 2–4+ years of experience in office management with basic accounting and payroll responsibilities.
• Proficiency with accounting software (e.g., Xero) and Microsoft Office (Excel, Word, Outlook); familiarity with payroll software or systems is a plus.
• Strong numerical literacy, attention to detail, and accuracy.
• Excellent organizational and time-management abilities; ability to multi-task and prioritise.
• Confident communicator with professionalism in dealing with staff, vendors, and clients.
• Basic understanding of payroll concepts (gross/net pay, deductions, benefits) and payroll tax compliance.
• Ability to handle confidential information with discretion.

Preferred Competencies

• Problem-solving mindset and process improvement focus.
• Team player who can collaborate across departments.
• Proactive approach to scheduling, forecasting, and workload management.
• Adaptability to changing priorities and growth.

Working Environment

• Office-based role, standard business hours; some flexibility may be required to meet payroll deadlines.
• Comfortable working in a fast-paced small business environment where priorities may shift regularly.
• May involve occasional after-hours work during month-end or payroll cycles.

This is an important operational support role and offers the opportunity to become a valued and trusted part of the leadership support team.

How to Apply

Please click on the ‘Apply for job’ button found on this page.