Office Administrator

Part-Time | Hybrid – Gregory Hills, NSW | 3 days per week | Approx. 20 hours | Days negotiable

Salary $80,000 Pro Rata

About the Company

DALI Solutions is a dedicated, award-winning provider of DALI-2 Intelligent Lighting Control Systems, delivering end-to-end excellence in design, programming, and installation. As a recipient of a 2025 DALI Award, we set the standard for reliability and performance in the intelligent lighting space, partnering exclusively with a select network of specialist electricians across Australia.

We are a close-knit, high-performing team that takes pride in quality, precision, and doing things right the first time. If you thrive in a dynamic, technical environment where your organisational skills make a real difference, we’d love to hear from you.

About the Role

We are seeking a reliable and detail-oriented Office Administrator to join our team on a permanent part-time basis. This is a hands-on role that sits at the heart of our business operations, supporting the day-to-day administrative and financial functions that keep everything running smoothly.

You will be a central point of contact for quoting, invoicing, accounts administration, and general office coordination. The ideal candidate is highly organised, confident communicating with clients and suppliers, and comfortable working with financial systems, particularly Xero.

You’ll report directly to the Directors and work alongside a small team of three, so you’ll quickly become an integral part of daily operations. If you enjoy variety, close collaboration, and knowing that your work genuinely moves things forward, this is the role for you.

Key Responsibilities

· Prepare and issue accurate quotes via HubSpot and Xero, converting approved quotes to invoices and following up as required

· Perform bank reconciliations, process accounts payable/receivable, raise Purchase Orders, and manage payment runs in Xero

· Monitor debtor accounts, chase outstanding payments professionally, and escalate unresolved debts in line with company policy

· Manage shared inboxes, maintain records in HubSpot and Asana, and coordinate scheduling and internal communications

· Create and maintain business documents, templates, and filing systems across OneDrive and SharePoint

· Liaise with clients, suppliers, and electricians, and support the team with ad hoc tasks as they arise

Skills & Experience Required

· Proven experience in an administrative or account’s role

· Proficiency in Xero, including invoicing, reconciliations, and accounts payable/receivable

· Strong written and verbal communication skills, including confident follow-up on overdue accounts

· High attention to detail, strong time management, and the ability to prioritise competing tasks

· Proficiency in Microsoft 365 including Word, Excel, Outlook, Teams, OneDrive, and SharePoint

· Ability to work independently and use initiative

Desirable (Not Essential)

· Experience in the electrical, lighting, construction, or trades industry

· Prior use of HubSpot, Asana, or similar job management/CRM tools

What We Offer

· Permanent part-time position with a consistent, agreed schedule

· Hybrid working arrangement – mix of office (Gregory Hills, NSW) and work from home

· On-site parking provided

· Flexibility to structure your hours around school drop-off and pick-up where possible

· Autonomy to own your role and manage your work your way – we trust you to get it done

· Real pathway to full-time as the business scales – we’re growing and want you to grow with us

· Structured onboarding support to help you hit the ground running from day one

Onboarding

We want you to feel set up for success from day one. For your first few weeks, you’ll work closely alongside Sharon, our Administrator, who will walk you through our systems, processes, and ways of working. We will make sure you have the time and support you need to find your feet and get fully across the role.

How to Apply

Please select ‘Apply for job’ button found on this page.

DALI Solutions is an equal opportunity employer. We welcome applications from candidates of all backgrounds.